Planning Meeting Regular Agenda:
0) Coffee
1) Admin
2) Finance
3) Events – community, parent ed
4) Decisions, next steps
5) High 5’s
March 5, 2015 - PiE Planning Meeting - Bristol Bakery 7am
NEWS: Grants prep meeting on 3/4/15 after school gave headlights to some science based materials that will be considered for PiE grants in the upcoming spring cycle. There may be others...come find out the great ideas being funded. Thank you to Kristin Miskavage for her stewardship of the Grant Process.
Grant review scheduled for April 2 in the Flex Space 6pm- OPEN TO ALL! CHILDCARE and SNACKS!
Also, we heard from some of the grants from the fall cycle: Story Telling from Grade 6 grant has made a lasting impression in the Primary wing, too! We are reminded of the many facets of our HCS Community. Maker Space materials already in good use…look for details and photos coming up on the HCS and HCS PiE Webspaces, Facebook pages and upcoming bulletin board installments!
PiE Finance Committee meets monthly - contact Kim Gordon or Jim Goldsmith as you’d like to be more informed or get involved. Great ideas are hatching! gordon01@gmavt.net
Communication Updates needed for:
TO BE UPDATED
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Purpose
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If you want to help shape these, this is
who to contact & When we need updates
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Bulletin Board near Office
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Currently has FAMILY DANCE awesomeness
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Tanya / After March 13
Photos from dance on board for x wks afterwards? |
Paper Handout from PiE
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Welcome New Families
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BUDDIES?
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Summer Mailing from PiE
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Make sure 4winds and new events (UAHarvest, Dance, Picnic, etc are in there)
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Carla / Before July
cwuthrich@gmavt.net
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TriFold
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Add pics of grants
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Carla / BEFORE April 8
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Sign-up Sheet
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simplify
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Carla / BEFORE April 8 Kinder
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PiE Facebook Page, HCS Web Page/PiE Section and Hinesburg Record, etc
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Let the community know what’s going on!
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ONGOING: Carla Wuthrich, Kristin Miskavage, Kate Dodge
kzmiskavage@comcast.net
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Thanks for the “getting out the vote” calls AND for all those who got out to vote.. It is important that our HCS community is heard.
Nutrition & School Lunch Discussion: Great to have fresh veggies, fruits and other healthy choices, especially at salad bar. We discussed the balance between predictability and variety and the concerns with Juice and other quickly digested foods during the school day (in vending machines as well as in cafeteria) - Follow-up.
NEXT EVENTS:
HCS PiE Family Formal - March 13 6pm HCS Gym and Cafeteria - CALLING ALL IN THE HCS FAMILY! Look for Sign-up Genius but more importantly ---GET HERE!!!! TICKETS AT THE DOOR!
Supporting your Student at Home - currently in development for this Spring
UPCOMING EVENTS:
Staff Appreciation Week May 4-8th -- we do lots of cool things to show our appreciation including a lunch
Contact Nancy Wood to be a GREAT PART OF this MEANINGFUL TRADITION!
Lake Monsters joint event with Hinesburg Nursery School --- Contact Andrew Frost frostfarmvt@yahoo.com
Summer Hike and BBQ - Details to come
Kindergarten Meet and Greet - how about donating a book?
Art Event/Challenge - Details to come
...and more
At Next Planning meeting on 4/2 at 7am, we will Check-in on next events:
Staff Appreciation Week in May - Nancy Wood Leading : ) Thanks, Nancy! Don’t forget to utilize your resources (Ali Douglas, Carla Wuthrich, Kate Dodge, Doug Stewart from last year etc etc etc and ALL THE OTHER PARENTS WHO APPRECIATE OUR STAFF!!!!)
Duct Tape Parenting Ali D
Important Dates:
· 3/13 Family dance 6-9pm
· 3/20 Grades 4/5 musical Dig It
· 3/23 HCS PiE Grants are due
· 4/2 PiE Grant reviews - PiE Meeting
· Lake Monsters is a joint event with Hinesburg Nursery School; date TBA.
NEXT Planning Meeting : 4/2 (yes, same as our Grant review and All Partner Meeting)
*************************************************************************************************************
January 14, 2015
PiE Meeting 5:30pm prior to Budget/HCS Board Meeting
In attendance: Allegra Miller, Jim Goldsmith, Carla Wuthrich, Kristin Miskavage, Ali Douglas, Tanya Jones, Jeff O’Hara (Stacey Riley and Barb Spaulding peeked their heads in to touch base)
Late 2014 Celebrations:
· Directory went out… thanks so much!
· Staff appreciation
Shared Leadership
· Carla is looking for a partner to “share the chair”…. New partners?
· Preferably early in the year (2015)
Monthly planning Meetings needed:
· Bring back a monthly meeting to help coordinate new events.
· Want to expand on the current small group of people that participate.
· Hoping to not conflict or overwhelm with the current monthly fundraising committee. Complement by
having it shortly afterward.
· 7am early morning meeting; potentially at Bristol Bakery. Thursday mornings are better.
Dates below:
Dates below:
1/22 3/5 4/2 4/30 5/28 6/25 7/23 8/21 9/24 10/22 12/10
Morning Mingle
· Mingle set for Friday, January 16th first thing in the morning. 7:15-8:30am
· Sign Up Genius for contributions distributed
· Staff invited to come, no agenda (just appreciation)
Important Dates:
· 3/20 Grades 4/5 musical Dig It
· 3/23 HCS PiE Grants are due
· 3/13 date for Family dance
· March/early April: Common Core and Standards Based practice information night (?)
· 4/2 PiE Grant reviews - PiE Meeting
· Lake Monsters is a joint event with Hinesburg Nursery School; date TBA.
Events: Leadership Needed
· Family Formal
· 5/4-5/8 Staff Appreciation week in May (need a new point person)
· Kindergarten welcome in the spring (April)
· Duct Tape parenting (late April/early May)
Planning Meeting 1/22/15 (7am at Bristol Bakery)
Attendees: Jim, Tanya, Allegra, Kristin M, Carla, Anne Boussard (Welcome, Anne!)
Agenda:
0) Coffee
1) Admin
2) Finance
3) Events – community, parent ed
4) Decisions, next steps
5) High 5’s
1) Admin Topics and dialog:
a. Budget - SOLID PROCESS & COMMITMENT by admin, board members and buddies (THANKS!)
i. action – get out the vote (Kristin to help with timing & we can encourage folks to get out there to vote (not HOW to vote, of course)
b. Angel fund -> Star fund WE SUPPORT
i. Action: Decide how to get it into our operations (Jim to work with Allegra, Stephanie & to take to finance committee)
c. Science Fair – what is our strategy for Grades 7/8?
i. Action: How do we meet our objectives? Can partnership help? (Allegra to follow-up with Jeff and 7/8 staff)
d. Testing coming up SBAC, NAEP--- we are interested in understanding the FEEDBACK LOOP -- how do we do and what are we doing about it? For these tests and other feedback we can use to help our students
2) Finance Committee
a. ~11K in budget -to stay on $18K pace and maintain grant/giving, need to Target $2-3 K for Family and do all the planned events (LakeMonsters, etc)
b. Playground planning underway – Tanya leading a comprehensive plan –exciting stuff happening! Has committee and is collaborating with staff
3) EVENTS...
3) HCS / PiE Events Calender - Last updated 3/4/15 (pre-3/5/15 planning meeting
2015
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DATE time
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Purpose
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Lead
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January
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PiE General Meeting-Flex
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W 1/14 5:30pm
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Pre-budget/Board Meeting
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Carla Wuthrich
|
Finance
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Th 1/15
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Kim Gordon/Jim/Tanya
| ||
Morning Mingle-Flex
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F 1/16 7am-8:30
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Appreciation
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Carla Wuthrich
| |
Planning-BristolBakery
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Th 1/22 7am
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Planning
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Carla Wuthrich
| |
February
|
Finance
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Th 2/19
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Kim/Jim/Tanya
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March
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Planning
Bristol Bakery
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Th 3/5 7 am
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Planning
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Carla Wuthrich
|
Family Dance
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F 3/13 6-9pm
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FUN(D)RAISING!!
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Lisa Ayer
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Finance
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Th 3/19
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Kim/Jim/Tanya
| ||
April
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Planning
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Th 4/2 7 am BB
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Planning
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Carla Wuthrich
|
Grant review & Support )
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Th 4/2 6pm Flex
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NOTE: SAME DAY!
|
Kristin Miskavage(grants)
&TBD(JennRoth?)
| |
Kinder Orientation/
/share a book
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4/8&4/9 8:30am, 10:15&12:15
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5 min about PiE w/ Slide-Invite to Lake Monsters game
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Allegra, Tanya, Kristin
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Duct tape Parenting /Summer’s coming!
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TBD : Late april-early may
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New Book
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Ali Douglas
| |
Finance
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Th 4/16
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Kim, Jim, Tanya
| ||
Planning
|
Th 4/30 7am BB
|
Planning
|
Carla Wuthrich
| |
May
|
Staff Appreciation Week
|
May4-8 all week!
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Events/Massage, Snacks, Sidewalk decorating, PiE Lunch
|
Nancy Wood
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Finance
|
Th 5/22
|
Kim, Jim, Tanya
| ||
Planning & PiE Meeting/New Leadership
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Th 5/29
7am &/or 6pm?
|
Carla Wuthrich
| ||
June
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Resources for summer fun
|
????
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Corinna Stanley & ______?? Carla to follow-up & discuss w/Ali
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Morning Mingle
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TBD before school’s out or right after during “No student week”!
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Appreciation, celebration and reflection?
|
Carla Wuthich
| |
Planning
|
6/25 7am BB
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Carla Wuthrich
| ||
Hike&BBQ
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TBD
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???????
| ||
Finance
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Th 6/18
| |||
July
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Kinder Welcome
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????
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Allegra Miller
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??Float/Marching band in Town parade
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July 4
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Carla / Kitty / Heather
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Lake Monsters HCS&HNS
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Frosts
| |||
Planning
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7/23 7am BB
|
Carla Wuthrich
| ||
August
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Beach Day at Lake Iroquois
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TBD
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TBD
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Planning
|
8/21 7am BB
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(ONE week earlier to plan for icecream social & 1st meeting)
|
Carla Wuthrich & Co-Chair
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Sept
|
First PiE Meeting
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2nd or 3rd week of Sept
|
New Co-chairs
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COLORS:
Pink = planned events with leader
Yellow = Discussed but not yet concrete – need leader & development
White = on calendar but still too loose to call
Blue = planning meeting (steering committee+anyone else who wants to join)
Orange = Kindergarten or other specific grade event
Grey = did not do or not planning to do
Light Green (Complete&valuable)
Dark Green = Finance Committee
OTHER MEETINGS GOING ON FOR EVENTS, PLAYGROUND, etc
Before Next time, for next time and unresolved:
Get out the vote (Kristin to lead, Carla to follow-up …)
Help offered to update PiE Info in Viking, Webpage, Facebook (Kristin M, Jamie Cudney??)
School Lunch – feedback and discussion
Update Bulletin Board for PiE
Community Building IDEAS/EVENTS:
ü K-8 UA Curr. Night/Harvest Dinner
ü Win tickets to Aladdin
ü K-2 Open House/Spag. Dinner
UNTAPPED IDEAS---GRAB ONE ! - Let’s work together to make it happen-
X Pancake Breakfast & Baskets
- Hike & Picnic
- Win free lunch meals @ HCS
- Jog-a-thon
- International Dinner
- Art Show
- Day at North Beach
- Hike up Mt. Philo
- Family Dance
- Apple Festival
- HCS Night at Lake Monsters - Leaders: Frosts
- Float in Parade / Band
- Take Family photos @ events and put in albums
- FitPath or other path
Parent Education:
Curriculum Nights
UNTAPPED IDEAS
- Helping with homework
- Internet Safety
- Parenting on Track / Duct Tape Parenting – Ali Douglas
- Coffee with the Principals
- Cultural Awareness
- Let's Grow Kids VT
- Anxiety