Present: Kate Dodge, Alyssa Lasher, Jen Prue, Ali Douglas,
Kim Gordon, Carla Wuthrich
1.
Monday, August 27, 2012 is the ice cream social
at 4 pm.
2.
iPads:
·
All HCS teachers are getting iPads (funded from
profits from the Part Two program).
·
All 6th graders will be getting iPads
(funded by technology budgets).
·
Questions should be directed to Bob.
3.
Roles: (People agreed to take on certain roles
tonight which will help clarify where the openings are when talking with
parents at the first mtg. in Sept.)
·
Treasurer: Jim Goldsmith
·
Co-Chairs: Kate Dodge and Alyssa Lasher
·
Secretary: Ali Douglas
·
Fundraising Committee Co-Chairs: Kim Gordon and
Alesia Depot
·
Meeting Facilitator: Carla Wuthrich
·
Grade Level Reps: (TBD at the first meeting…Jen
Prue willing to help)
·
PR/Communication: Kate Dodge
·
PIT Crew: TBD
·
Staff Appreciation: Ali Douglas
4.
Meeting Structure:
·
First Monday of each month at 6:00 (first hour,
topic driven and second hour, working session.)
·
Idea to post calendar items and grade level info.
on white board before each mtg. to share information immediately and to spark
more in-depth conversation
·
Sept. 10 mtg. - can we set up the room to
encourage conversations? Do we want to invite parents of 2nd and 3rd
graders to serve as peer/mentors? Can we set up a board for people to write
questions in advance?
·
Reviewed tentative calendar for the topics for
PIE for the year
·
Discussed switching Common Core and Budget topic
nights, and including Nutrition
·
9/10 Meeting: Will ask Kate/Alyssa, Kim/Alesia
and Ali to speak to the group about plans, hopes, tasks, and how to
contact/join in
5.
Treasurer Topics:
·
503 Status to make HCS PIE a non-profit have
been going forward.
·
Visa/Debit card is in place to use for
purchasing for PIE
·
Setting up accounts at local stores such as
Lantmans, Aubachons, and Gardner’s Supply will help reduce reimbursements and
the use of the redemption of tax-free status was discussed.
·
Talked about using a pre-paid Visa card with
copies of the tax-free sheet to groups at the beginning of the year. If this is
do-able, PIE would still ask for receipts to submit (to help plan with
budgeting for next year).
·
Is it possible to raise funds specifically for
projects such as Nutrition Improvement (not to go to general PIE funds)?
·
Special projects can apply for grants twice a
year. The Nutrition team is one of
our already funded categories, projected at about $800. Additional fundraisers for a specific
group will increase the burden on the community and compete with other PiE
fundraisers.
·
Disbursement of funds and how much to leave in
the account, unallocated?
·
We decided on two annual disbursements, October
and February.
·
This will coincide with the grant rounds nicely.
Action Items:
·
Jen will
call folks on the board and Bob Mason about talking at the PIE meeting for
December
·
Jim
will follow up with Kelli about fundraising and how nutrition committee funds
are being utilized/planned. (also
will ask for Nutrition Committee folks to talk at November’s meeting)
·
Kate
will talk with Bob about how field trips are funded; to make sure that Meadow
farms money is being repurposed.
·
Kate will re-do topic calendar and send to those
in attendance tonight.
·
Kate will send out an e-mail to try to do
another meeting to prepare for the September meeting. (Talked about having it
at Ali’s house).
·
Kim
will talk to Bob about getting a vertical file folder to display and distribute
PIE information.
